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Deans/Directors
Meeting
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Minutes
June 13, 2005
ATTENDING:
Gregg
Boring
Will McCarty
Melissa Mixon
Ian Munn
Lynn Reinschmiedt
John Tomlinson
Vance Watson
Bob Williams
Agenda
Item: Budget Updates
Discussion:
The deans/directors discussed how the separately
funded units plan to cope with the reduced funding
levels in FY06. Even though state funds are lower
than FY05, the reductions were not as great as
anticipated. FY05 state revenues were about $125
million above the budgeted amount which has been a
major factor in allowing some relief in the state’s
budget situation. The division units will make the
following adjustments in FY06:
• MAFES -- The Branch Station at Newton will have significant
program reductions and seven (7) faculty, nine
(9) professional and nine (9) support staff
positions will not be filled.
• FWRC -- Five (5) positions will remain vacant and operating
costs will be reduced.
• MSUES -- The Swine demonstration unit at Pontotoc will be
closed and faculty operating costs will be
reduced by 60%. Extension will also hold ten to
twelve (10-12) professional positions open and
some relief will occur because of the
twenty-five (25) early-outs that have been
approved at the Federal level.
• CVM -- Because of higher than anticipated income in the Animal
Health Center, a reduction in position numbers
and operating expenses may not be necessary in
CVM. However, the older clinical equipment that
would normally be replaced in the next twelve
months may have to remain in-service for an
extended time period.
Action:
No action required
Agenda
Item: 2006 Legislative Session
Discussion:
John Tomlinson explained the prospects for the 2006
Legislative session. It appears that the 2006
session could be more positive for higher education
in Mississippi, due to the continuous revenue
picture looking good and the Governor saying
special funding emphasis will be placed on
higher-education in the 2006 session. Those two
items are positive for all of higher education and
we are optimistic at this point-in-time and we need
to start putting together a plan. With the
possibility of additional funding for FY07, the
strategies we use in dealing with the Legislature
will be extremely important.
Action:
Thoughts and ideas about the 2006 Legislative
session will be welcomed by the
deans/directors.
Agenda
Item: 2005 BOB Request
Discussion:
The division submitted three high priority requests
in each of three standard categories. Those
categories are capital improvements, repairs and
renovations, and preplanning. The project data
summary sheets were handed out for review.
Dean/directors decided that the highest two
priorities from the nine submitted are the
Lloyd-Ricks renovation at $7.15 million and the
Wise Center capital improvements at $9 million. All
nine requests were submitted to the BOB and IHL on
June 1.
Action:
No action required
Agenda
Item: MSU Operating Policies
Discussion:
A number of operating policies and procedures were
distributed for review. Among them were OP 01.1 --
Operating Policy and Procedure System, OP 04.01 --
Internal Audit Services, OP 01.21 -- Post-Tenure
Review Policy, OP 30.02 -- Use of Copyrighted
Computer Software at MSU, OP 30.03 -- Management of
Copyrighted Site Licensed Computer Software at MSU,
AOP 10.08 -- Classroom Regulations, and AOP 12.11
-- Degree Requirements-Undergraduate.
Action:
Any suggested changes on the OP’s and AOP’s
should be submitted to the VP’s office within
two weeks.
Agenda
Item: Updating Division Policies
Discussion:
A list of division operating policies and
procedures for revision was distributed. The list
consisted of 28 policies.
Action:
Deans/directors need to look at the list, review
those policies that apply to their units and
suggest changes as appropriate. The review of the
policy and/or suggested changes should be submitted
to Dr. Melissa Mixon.
Agenda
Item: Adjunct Faculty
Discussion:
AOP 13.22 -- Guidelines for Adjunct Faculty,
Visiting Faculty, Visiting Scholars and Visiting
Executive Appointment was distributed and briefly
discussed. With respect to adjunct faculty, policy
states that “adjunct faculty are not
employees and are not entitled to employee
benefits, etc.” The deans/directors seem to
be applying this policy consistently across the
division.
Actions:
No action required
Agenda
Item: Voice Mail
Discussion:
OP 01.22 -- Use of Voice Mail at MSU was
distributed and briefly discussed. The first
sentence in the policy states that “each
department and unit of the university shall strive
to ensure that its primary, publicly listed
telephone numbers are answered by person, rather
than a recorded message, during normal office
hours.” Exceptions are permissible on a
temporary, short-term and/or occasional
basis.
Action:
Deans/directors should distribute the policy to
department/center heads and other unit heads at
appropriate.
Other
Items: The chairperson of MS Senate Ag
Committee and 8-10 senators will be visiting with
division units in either late July or late August.
The preferred date seemed to be late
August.
The
search for a new dean/director of CFR/FWRC is
nearing completion. An announcement is expected
during the week of June 13. (Note: On June 16th the
VP announced that Dr. George Hopper will be the
dean/director of CFR/FWRC effective July 16, 2005.
Dr. Hopper comes to MSU from UT
Knoxville).
The
search for the new CVM dean is progressing. Four
(4) applicants have been selected for on-campus
interviews. That process will begin in the near
future.
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