|
DAFVM
Faculty Senate
MINUTES
May
14, 1998 Regular Meeting
Time: 12:45 p.m.
Place: Room 321 Dorman Hall
Senate
Membership
Bateman, Belli, Boyd, Broome, Chen, Coats, Deeds, Eblehar,
Ezell, Hood, Hovermale, Ingram, Jack, Kizer, Linford, Malone,
Marshall, Minnis, Murphey, Nebeker, Rice, Robinson, Salin,
Schneider, Snipes, Starks, Thompson, Varco, Waldhalm, Walker,
and Zuercher.
Excused
Hood, Minnis, Murphey, Rice, Snipes, and Zuercher
Absent
unexcused
Starks, Varco, Zuercher
Division
Administrators
Vice President Foil, Director Brown, Dean Fox, Dean Gunter,
Dean Mercer, Director Watson
Present
Foil
Approval
minutes previous meeting
Minutes April 9, 1998 Meeting approved on motion by Bateman
seconded by Thompson by voice vote.
Guest
comments
Dr. Foil discussed and answered questions pertaining to the budget for next
year.
Indicated
that he was happy to see the Senate having been requested
to address the tenure issue for DAFVM faculty referencing
the letter by Thomas.
Chair
report
Welcome new members: Cox, Ezell, Snipes (excused absent),
Varco (unexcused abscent).
David
Shaw new Chair DAFVM Reps of RHFS.
DAFVM
leadership roles RHFS 1998-1999: Euel Coats, Chair; Beverly
Howell, Secretary; David Shaw, Chair Charter and Bylaws
Committee; and Robert Cooper, Chair Faculty Affairs Committee.
DAFVM
Charter approved by Dr. Foil, See Supplemental Information.
Current
Standing Committee assignments (see list attached). Salin
named Interim Chair to replace Steve Bullard.
Vice
Chair Report
No report.
Robert
Holland Faculty Senate Report
See Chair Report.
Consideration
of New recommendations
Thomas letter re: non-tenure track. Motion by Marshall
seconded by Waldhalm passed by voice vote to be sent to an
ad hoc committee to be named by Chair.
Coats
letter re: Ad Hoc Committee Report - classroom requirements.
Sent to Academic Affairs on motion by Hovermale seconded
by Ezell. Whaldhalm was appointed as ad hoc member for
this study.
Standing
Committee Reports
Academic
Affairs
No report
Ancillary
Affairs
Foil letter re: awards nominations. After discussion, motion by Bateman seconded
by Waldhalm to send back to committee passed 19-2-0. Most of the discussion
centered around the intent of the request. It was suggested that the committee
request a meeting with Dr. Foil to clarify the intent of the request.
Charter
and Bylaws
Coats letter re: discrepancy charter and bylaws (See attached report). Committee
report was adopted on motion by Bateman seconded by Thompson by a vote of 23-0-0.
Action was preceded by a motion to suspend rules to allow consideration of
the issue first on the agenda. Motion by Waldhalm seconded by Deeds passed
23-0-0.
REPORT
TO THE
DAFVM FACULTY SENATE
BY The Charter and Bylaws Committee
BACKGROUND:
On April
14, 1998, Chairman Euel Coats of the DAFVM Faculty Senate
requested that the Charter and Bylaws committee develop
a recommendation for solving discrepancies in the language
concerning the term of office for members between the Charter
and the Bylaws for DAFVM.
DISCUSSION:
In section
1.1 of the Charter, the third paragraph, first sentence
reads; " Each member of the Senate shall serve a period
of three years, with elections between February 1 and April
1 for membership to be assumed in May".
In the
Bylaws, section 2.3 parts a and b read;
The term
of office of the Senate's officers shall begin July 1 and
end on June 30 of the following year.
The term
of elected members of the Senate shall begin on the first
day of July following their election and shall end on June
30 of the last year of their term, except that the term
of any of the Senate's officers will be extended until
his/her successor is chosen.
Thus,
the Charter would have members assuming membership in May
following their election, and the Bylaws would have membership
beginning in on July 1. The committee found no compelling
reason to select one date over the other. However, a change
in the Charter requires a vote of the division faculty,
while the Bylaws may be amended by the Senate. The committee
chose what we believed to be the simplest route.
RECOMMENDATION:
We recommend
that the Bylaws be amended to conform to the language in
the Charter. The following is as the Bylaws would appear
with our changes. Changes are in italics. The phrase at
the end of our recommended part a was moved from part b.
In part b, July was changed to May, and June was changed
to April.
2.3 Terms
a) The
term of office of the Senate's officers shall begin July
1 and end on June 30 of the following year except that
the term of any of the Senate's officers will be extended
until his/her successor is chosen.
b) The
term of elected members of the Senate shall begin on the
first day of May following their election and shall end
on April 30 of the last year of their term.
Lanny
Bateman, Chair; Keith Belli; Joey Murphy; Evan Nebeker;
John Schneider; and Nelda Starks
Faculty
Affairs
No report.
Resource
Affairs
No report.
Ad
Hoc Committee Staff Recognition
Watson letter re: staff recognition (See attached report). On motion by Boyd
seconded by Eblehar, committee report was adopted by a vote of 21-0-0.
REPORT
TO THE
DAFVM FACULTY SENATE
BY THE AD HOC COMMITTEE
BACKGROUND:
On October
26, 1997, Dr. Vance Watson wrote requesting that the DAFVM
Faculty Senate make suggestions as to how MAFES could appropriately
recognize the Research (I, II and Senior) category for
things they do for MAFES.
DISCUSSION:
The ad
hoc committee met three times, once in committee and twice
by email. We had concerns over how recipients are nominated
and if there were sufficient numbers of full time employees
that were at least 50% MAFES within each of the above categories
to warrant an award in each. A check with the directors
office showed that there were 50 Research Assistant I,
23 Research Assistant II and 12 Senior Research Assistants,
enough for an award in each category. The primary concern
about how a recipient is nominated and selected is based
on how we generally nominate for such awards. If one is
to nominate a coworker for an award then the nominator
must take the time to fill out the necessary paper work
and background information. This often deters many from
nominating qualified and deserving employees or coworkers.
The committee also recognized that the writing ability
of the nominator often made the difference between award
recipients. It was of utmost concern to the committee that
this award not be a "pass around" award and the deserving
person win, even if that means repeat recipients.
RECOMMENDATION:
First
we recommend an award within each of the above categories
on an annual basis for full time employees that are at
least 50% MAFES. The award, preferably a plaque and cash
award, should be given at the annual MAFES meeting. The
recipients for the award should be selected based on the
following system. Nominations should contain minimal supplemental
information and will be returned to the director's office.
A selection committee (composition below) will then select
nominees. Nominations will be returned to the nominee's
department head or supervisor for necessary background
and supplemental information. This should be a top down
approach for the information gathering part of the award
system. We recommend that the director attach a letter
to each of the selected nominee's files requesting the
supplemental information from the department head or supervisor.
This hopefully will level the differences in the writing
ability of the nominators. The committee making the selections
should be composed of 2 scientists from the following regions/research
centers; Delta, North Mississippi, Central Mississippi,
and the Coast plus 3 scientists from campus. This committee
should review and screen for the pre-nominee's and the
final selections. It was this committee's thought that
much of this process could easily be handled by email.
It was
also the committee's opinion, although not our charge,
that the above process be applied to the categories of
Technician, Clerical, Service and Skill Crafts.
Committee
members: Mitchell Roberts, Wayne Philley, Maria Peterson,
Susan Harkness, and M. E. Boyd, Chair
Old
Business
New
Business
Election of Chair for 1998-1999 Year: Nominated were
Jacquelyn Deeds and John Robinson. By secret ballot Robinson
was elected Chair. Robinson received 11 votes while Deeds
received 10 votes.
Jacquelyn
Deeds was the only nominee for Vice Chair. She was elected
by a vote of 21-0-0.
Adjourn
Motion
by Broome seconded by Waldhalm passed by voice vote.
Approved
day of 1998 on motion by seconded by by voice vote.
Insert
Coats letter classroom requirements. |
Return
to minutes page
|
