DAFVM Faculty Senate

MINUTES

January 9, 2009

November DAFVM Faculty Senate Meeting
Meeting was called to order at 1:00 pm

Agenda for Discussion Topics

-1- Report from Dr. Jimmy Avery as chairman of the ad hoc committee that is reviewing the promotion guidelines for non-tenure track faculty with emphasis on providing contributions related to faculty that do not have a major FTE assignment in research.

-2- Report from Faculty Affairs Sub-Committee related to review of parameters applied in the faculty annual review process. Committee hasn’t met to date but will schedule a meeting prior to the next Ag Faculty Senate meeting in February.

-3- Report on faculty check writing and the application of university/state funds to support membership in national organizations.

-4- Review of Ag Faculty Senate committees and committee assignments.

-5- Review of departmental faculty representation on Ag Faculty Senate.

-6- Update of faculty list for members of the Ag Faculty Senate

-7- Approve Minutes from November and December meeting. Minutes will next be posted on the MSU/Ag Faculty Senate website.

-8- Solicitation of Ag senators in attendance for new topics and issues faculty considered important for the Ag Faculty Senate to address.

Topic 1: Promotion Guidelines for Non-Tenure Track Faculty. Dr. Jimmy Avery has scheduled an on-campus meeting for his ad-hoc committee and will draft an evaluation report that will be presented to Dr. Mixon and the Office of the Vice President for Research and Economic Development that addresses guidelines for promotion of non-tenure track research faculty. Members of the Ag Faculty Senate ad hoc committee include Jimmy Avery (chairman), Craig Tucker, Ben West, Al Myles, Michael Newman, and Dinah Jordan.

Topic #2: Parameters applied in the faculty annual review process. The Faculty Affairs Committee will schedule a meeting prior to the February Ag. Faculty Senate meeting to address this issue.

Topic #3: Faculty check writing and the application of university/state funds to support faculty membership in national/professional organizations.

-i- The topic of writing checks and the use of university funds to pay membership fees for national/professional organizations was addressed at the monthly Deans and Department Heads meeting. Several consideration were addressed at that time including

-a- membership fees often reduce the cost of meeting registration fees and publication costs for peer reviewed manuscripts.
-b- membership in national/professional organization directly influences the ability of faculty members to establish a national reputation.
-c- concerns by central administration exist related to restrictions on how many memberships a single faculty member would be eligible for (e.g. n = 11..??).

Despite the obvious benefits, it is currently strongly advised that no university/state funds be allocated to support the payment of membership fees for national/professional organizations.

Topic #4: Review of Ag Faculty Senate committees and committee assignments. Issue addressed briefly and preliminary list distributed for review. Ag Faculty Senators were asked to forward requests for membership on committees especially if they are new members that have not yet been assigned to any committee. In the event that no one volunteers they will be assigned to individual committees.

Topic #5: Review of departmental faculty representation on Ag Faculty Senate. Issue addressed briefly. Dr. Grace the immediate past president was approached to provide the appropriate information that was assembled by previous Ag Faculty Senator, Dr. Tom Kneckt. Dr. Grace and Dr. Coyne will meet in the interim to resolve this responsibility of the Ag Faculty Senate.

Topic #6: Update of faculty list for members of the Ag Faculty Senate. Issue addressed briefly and preliminary list distributed for review. Dr. Grace the immediate past-president was approached for a current list of members which will be compared with the monthly roster sign-in sheets in order to assemble an updated Ag Faculty Senate 2009 roster.

Topic #7: Review of minutes from November and December Ag Faculty Senate Meeting. Minutes were reviewed and unanimously approved by all senators in attendance. A request was made to make sure to update information related to the policy of extension faculty signing check and the use of state funds for membership in national professional organizations.

Topic #8: Survey of members in attendance for topics and issues faculty considered important for the Ag Faculty Senate to address.

-i- Travel restrictions for out-of-state travel to meetings and symposiums

-a- many extension faculty are being restricted from attending meetings and symposiums that directly influence establishing and maintaining a national reputation and affect administrative evaluation of faculty performance on annual evaluations and promotion and tenure documents.
-b- when university budget cuts occur, implementing travel restrictions is a common policy that is implemented in order to address financial restrictions.
-c- the Ag Faculty Senate Vice President will draft a resolution that will then be reviewed by the Ag Faculty Senate membership and delivered by the President to Dr. Melissa Mixon on either Monday or Tuesday of the following week in an effort to immediately address the issue.

Adjourn: 2: 31 pm

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